Working Calendar
Your rooms · requests · schedule
Practitioner Calendar
View your schedule, request dates, and follow the status of your Sacred Ground offerings.
Practitioner sign-in
Choose your name and the Host Phone from your Fluent Booking calendar. On a shared or shop computer, leave Trust unchecked and use Clear this computer before the next person. On your own computer, check Trust this computer after the text code.
Names can take a few seconds to appear — wait until you see the full list before continuing.
Dashes OK · no leading “1” · same number as Host Phone on Fluent Booking
Private access — only you see your requests on this page.
You’re on a trusted computer — no code needed.
What you can do here
- Review your upcoming offerings
- Track pending and approved requests
- Request dates or propose something new
Before requesting a date
Our calendar is a shared space — please read the guidelines carefully first.
Visiting practitioner? Apply to offer an event
Same PIN for Cheryl and Deneene — opens the Staff Desk (no WordPress login needed).
Staff Desk
Start with Staff Work (your todos). Open Needs Attention, Requests, Messages, Calendar, or Guest Spotlight when you need them.
Accept or deny asks, and check the live calendar by day. Full desk on tablet or laptop.
When someone can’t use the calendar — or you need to block, add, or erase something yourselves — use these tools. No request required.
Block a room
Puts a hold on the Working Calendar board only — no public Events listing, no Fluent booking page.
Who’s blocking this?
Date(s)
Concentrate here — accept or deny requests, answer messages, write the paper calendar, handle change requests. Anything that needs an answer lands on this list.
Needs a decision
Change requests
Staff tasks
Guest spotlight 0
Guest date asks live here under Cheryl’s work — accept or deny so they don’t get missed.
Practitioner dates added by staff. Write each in the paper calendar, then mark done.
Concentrate here — build Fluent, paste the booking URL, then Go live.
Their calendar
Pick an offering, then a date — we’ll jump the calendar there and open that event so you can cancel or edit. Use Add dates to this offering to put new live dates on an existing event.
Reply here. The thread stays until you Archive — then it moves to Answers & changes.
Cheryl already accepted these. They stay here (not on the month board) until someone finishes title/image and Go live — or until Deneene builds from Staff Work.
Pick any date on the calendar (Tuesday or a special day), then choose a practitioner or guest. We put the leader on the event, add a paper calendar reminder (archive after it’s written in the book), and text/email the practitioner that their date is saved. Guests use: Special guest [Name] is coming this week… (no auto text unless we have their number).
Open Has leader Any day is selectable
Month
Requests
Searchable open work — same decisions as Needs Attention, including messages that still need a reply.
Use Desk → Needs Attention for the full decision list. Filters here jump to the same queues.
Messages
One thread per person. Reply as needed. Archive when the conversation is over — it goes to Answers & changes.
Practitioner Essentials
Private office files. Required for everyone: emergency contact, agreement & consent, and W-9. Insurance only when it applies. For practitioners who never use Working Calendar, Text paperwork link sends an SMS they can finish on their phone — or mark paper received when they fill forms in the shop.
Calendar
Month, Week, and List live on Desk — Shared Calendar.
Answers & changes
Accepts, denials, dates added, and calendar edits (with what changed) land here. Tap Edits for Add dates + hover Edit / hold / delete. Practitioners are emailed/texted when live calendar changes are saved.
Guest spotlight
Guest date asks also appear under Cheryl’s work on Staff Work. Use this tab for email invites and the how-to below.
After a guest asks for dates
- Guests browse the live calendar (what’s already set) and send a request first. They do not see the Working Calendar until we invite them.
- Accept or Deny their dates below (Cheryl).
- When Cheryl Accepts → it always goes to Deneene’s todos with the title, description, and image they sent — whether they’ll become a practitioner or stay a one-day guest speaker. Deneene still makes the Fluent Booking event either way.
- We’ve decided to add them to our practitioner list → also tap Make a practitioner so Deneene knows to add their calendar + Host Phone (not just the one event).
- After Fluent is built → on Deneene’s card tap Email: you’re in — request dates. That tells them they’re on the practitioner list and to open the Working Calendar, pick their name, and request dates. (Different from the 8-day guest email below.)
- Working Calendar only (8 days) — enter their email and tap Allow email. We send a link so they can sign in with that email and request dates. Access lasts 8 days, then they reapply — not ongoing. Use this for one-off guests who are not becoming practitioners.
Allow Working Calendar access by email
8 days only. Not Fluent Booking. Not the practitioner list.
- Loading…
Your Calendar
Start with what needs your attention. Open other sections when you need them.
Private to you — other practitioners can’t open this page.
Sign in to open your private schedule.
This is your Sacred Ground file. Open one section at a time — finished sections stay collapsed so this stays easy to scan.
- Your information — name, address, phone, email
- Emergency contact — who we call if something happens at the shop
- Practitioner agreement & consent — short yes / sign once (includes insurance & responsibility)
- W-9 — for tax year reporting (Sacred Ground issues 1099-NEC from this; you fill a W-9)
- Insurance certificate — energy / bodywork on site only. Readers: you can skip this — not required for you.
- Credentials — optional notes (licenses, certifications)
Tax ID (SSN/EIN) goes only on the W-9 — not in the information boxes. Everything here is kept in a secure, private Sacred Ground file for staff.
Emergency contact
This is a plain-language agreement between Sacred Ground (shopsacredground.com, Crystal Lake / Illinois area) and you, the practitioner named below. By signing, you consent to offer services at Sacred Ground as an independent practitioner under these terms.
- Independent contractor. You are an independent contractor, not an employee, partner, or agent of Sacred Ground. You are responsible for your own taxes, licenses, credentials, and business decisions.
- Your services. You alone decide what you offer and how you practice. Sacred Ground provides space and calendar tools; we do not supervise your professional judgment or guarantee client results.
- Insurance. If you offer energy work, bodywork, hands-on modalities, or other services that commonly require coverage, you will keep liability insurance current and upload a certificate when we ask. You are responsible for your own coverage. Readers: you can skip this — not required for you.
- Responsibility / release. You are responsible for your own equipment, materials, and conduct with clients. To the fullest extent allowed by law, Sacred Ground is not liable for claims arising from your services, advice, products, or interactions with clients — except for Sacred Ground’s own gross negligence or willful misconduct regarding the premises.
- House rules. You follow Working Calendar Guidelines, room policies, and any house rules we share. You keep Practitioner Essentials current (contacts, this agreement, W-9, and insurance when it applies).
- Ending the relationship. Either of us may end this working relationship. Outstanding booked dates are handled through the Working Calendar.
This is an operational consent/agreement for Sacred Ground. It is not a substitute for advice from your own attorney, insurer, or tax professional.
Already have a paper W-9? Upload PDF or photo instead of filling online.
Optional if you already filled one on paper.
Or fill and sign online
Give this to Sacred Ground — we use it later for 1099-NEC tax reporting. Your answers stay in a private Sacred Ground file.
Fill and sign online below. When staff print your folder copy, it prints in this Form W-9 layout.
Sacred Ground asked for your liability insurance certificate. Please upload it below — Cheryl will be notified when it’s in.
Upload your Certificate of Insurance (COI) only if you offer energy work, bodywork, hands-on modalities, or other services that require coverage. Replace it when your policy renews.
Filled this out on paper before? Please do it here too — we need a digital copy on file now.
How should we reach you about requests?
We save this once. You won’t need to enter it again unless you change your email or cell.
Use this on a shop or shared browser so the next practitioner starts fresh (sign-in, Essentials screens, and saved phone are wiped here).
Send us a note
What should we know?
Change of email, phone, or website · you’ll be out of town · you’d like a live call · or anything else for Cheryl or Deneene. This is not a date request.
Add dates to an existing offering
- 1Offering & rooms
- 2Dates & times
- 3Review & send
Which offering is this for?
What a guest pays. Per class, or for the whole series — say which.
Is this one person at a time, or a group? required
You must pick one. Staff need this to set up the right booking page in Fluent Booking.
Space rental rate
$30 per hour
For your own event, workshop, or training (not a Sacred Ground ticketed class). Pick one day or a date range for a weekend. Same start/end times apply each day.
Who’s it for? What’s it about? How many people? Any setup needs?
Open meditation nights
Every open night is listed. Filter by year or month, then pick from the list. You may add up to 3 requests. Cheryl or Deneene will check the roster before confirming.
0 of 3 selected
What will you present? required
Your topic, in a few words. Cheryl and Deneene use this to check you are not repeating a topic you already presented this year.
Open Educational Nights
Every open night is listed — pick any that suit you. Filter by year or month. You may add up to 3 requests. Educational Night is 7:00–9:00 PM Central.
0 of 3 selected
Which rooms do you need?
Select all rooms needed for this offering.
Pick the usual room for this offering. If a later date is taken, you can change the room for that day only — you do not have to start over.
We can’t find you a slot without knowing how much time to hold.
Open dates that fit
None of these work? · or send it with no dates and Cheryl or Deneene will find a time.
How do you want to pick your dates?
Nothing is requested until you press Send request.
How often does this meet?
Date & time
One day: leave blank.
Weekend / back-to-back: Saturday → Sunday (same hours each day).
Weekly series / hand-picked days: use Add another day below (not this last-day field).
Every class lands on the same weekday at the same time.
Help me choose dates
Requested dates
Add each date with its own start and end time. Keep all dates for the same event in one request.
Ask for up to 4 dates for this offering in one request. Pick the day and its times, then tap Add this date.
Images — optional
One main image plus up to two more.
Images (optional — up to 3)
Submit one main image and up to two additional images for this offering. Please avoid sending several versions of the same picture.
Cheryl or Deneene will get back to you within 7–10 business days.
Request sent.
Cheryl or Deneene will get back to you within 7–10 business days.
Room availability
Are you sure?
Who’s handling this?
Email: you’re in — request dates
Practitioner · To:
Standard invite: you’ve been added to our calendar system; request future dates or new events; bottom of the website → Working Calendar. Add a personal note if you want — it appears near the top.
Pause — which is this?
Wrong choice sends staff down the wrong path. Stop and pick carefully.
Before Go live
Did you build the Fluent Booking event and make the booking page?
What about the other dates?
Fluent is set for this offering. If people can join any night, put the rest live. If this is a closed class, send the other nights to Cheryl’s paper calendar — they hold the room and do not get Events Calendar cards.
Images from practitioner
These are not in the Media Library yet. Check the ones you want added (all, one, or two), then add them.
Answer this request
Same request — no new ask from them. Accept as requested (Approve button), or accept with rooms/dates/times you change here and tell them why. Only use Deny when it’s truly a no.
Requesting multiple dates
Keep all dates for the same event in one request.
- Choose your first date and times.
- Select Add another day for each additional date. Times may be different.
- For a weekly series at the same time, use the Find available times helper → Weekly series.
Request limits
- Separate dates: up to 4 in one request
- A class that meets on a schedule: as many weeks as the class runs
- Events or workshops: up to 4 dates
- Rooms: pick all rooms the offering needs
Already submitted this event? Please wait for Cheryl or Deneene to respond before sending another request. Replies usually take 7–10 days.
Need to cancel an approved event? Cheryl or Deneene will cancel it for you (that also removes Fluent Booking availability and the public calendar listing). and we’ll take care of it.
Working Calendar Guidelines
Our calendar is a shared space. These guidelines help us manage requests fairly and keep the calendar successful for everyone.
Requesting Dates
Include all dates for the same event in one request using Add another day. You may choose different times for each date.
For a weekly series, use the Find available times helper → Weekly series. Enter the number of weeks, preferred day, and start and end times. The tool will scan this year and next to find consecutive weeks when your requested time fits the existing calendar.
Request limits:
- Separate dates: up to 4 in one request
- A class that meets on a schedule: as many weeks as the class runs — an 8-week course goes in as all 8
- Events or workshops: up to 4 dates
- One submission: up to 5 different offerings
- Rooms: pick all rooms the offering needs (e.g. Main + Reiki + Reading)
The 4-date limit is for separate dates that don’t follow a schedule. If you send more than 4 of those, we keep the 4 closest to today and ask you to resubmit the rest after you hear back.
A class that meets on a schedule is different — pick How often does this meet? → A class that meets on a schedule and every week goes in together, however long the course runs. Each offering is reviewed separately, so some dates may be approved before others. Please allow 7–10 days for a response and don’t resubmit pending requests.
Open requests
You may have up to four separate event requests under review at a time. Each request should be for one specific future event and include all the dates you are requesting for that event.
For example, one request might include all your desired dates for offering tarot sessions, while another might include all your desired dates for teaching a tarot class.
Images
Submit one main image and up to two additional images for each offering. Please avoid sending several versions of the same image.
Changes
Check all dates, times, prices, descriptions, and images before submitting. Once an offering is approved and published, please avoid repeated changes.
Cancellations
Approved dates should be treated as commitments. Many guests register on the day of an event, so please do not cancel early because enrollment appears low.
You can’t cancel a live event yourself. If you need a date taken down, and Cheryl or Deneene will cancel it — that also removes Fluent Booking availability and trashes the public calendar event.
Every approved date reserves space that could have been offered to someone else. Repeated cancellations can cost Sacred Ground income and may result in fewer approved dates or our no longer hosting your offerings.
Illness and genuine emergencies will always be handled with understanding.
Declined Requests
If we decline, postpone, or adjust a request, please know that it is not personal. We consider availability, timing, similar offerings, attendance, guest interest, calendar balance, and fairness to other practitioners.
Please respect our final decisions without repeatedly challenging or resubmitting the same request.
Submitting a request does not guarantee approval. Our goal is a balanced calendar that supports practitioners, guests, and Sacred Ground.
Before you send
You’re about to send a request for these dates and times. Does everything look right? After you send, you can’t go back and change it — you’ll need to wait for Cheryl or Deneene.
If something is wrong or very important, you can before or instead of sending this request.
You may have up to four separate event requests under review at a time. Each request should be for one specific future event and include all the dates you are requesting for that event.
Please make sure you’ve read the guidelines so you don’t get frustrated on submissions.
Ready to send this request?
Add new practitioner
Send through whatever you have — it goes on Deneene’s list to build Fluent. Only a name is required. Phone, email, and address help her a lot when she builds; leave blanks if you don’t have them yet.
For Fluent Booking (fill in what you have)
What will they offer? (optional — TBD is fine)
Extra profile / 1099 (optional — can finish later)
Enter your sign-in code
We sent a code to your phone.
Your request has been submitted
Kept private & secure
Your Practitioner Essentials — including emergency contact, W-9, and insurance — are stored in a secure, private Sacred Ground file. Only staff who need them for your office folder and tax records can open them. They are not shared with other practitioners or posted publicly.
Finish Practitioner Essentials first
Before you can request rooms or dates, please complete your emergency contact, short agreement, and W-9. It only takes a few minutes — then you’re done, and we won’t need to chase paperwork later. Everything stays in a secure, private Sacred Ground file.
Filled this out on paper before? Please do it here too — we need a digital copy on file now.
Text paperwork link
Sends an SMS with a link to finish emergency contact, agreement & consent, and W-9. They do not need the Working Calendar.
Ask for insurance
Marks that Sacred Ground needs a liability insurance certificate and texts them a phone link to upload it. Use for energy work, bodywork, or guests when you want a COI on file.
Using your phone?
You can request dates on your phone — it works.
A laptop, desktop, or tablet is usually easier for picking rooms, days, and times.
If you get stuck, send us a note and Cheryl or Deneene will help.
Create Staff Task
Assign
Choose who owns this item.
Add Event Dates
- Select the practitioner
- Select an existing offering
- Select the room(s) — pick every room you need
- Set the start and end time
- Choose one date, multiple dates, or let us find open dates for you
- We’ll check for conflicts
- Hold the dates and send them to Cheryl — nothing is public yet
Rooms are held only after you tap the button at the bottom. Nothing goes on the public Events Calendar until you or Cheryl approve it.
Who’s adding this?
4. Start and end time
5. Date(s)
Find open dates
Looks for open rooms at the times above. The dates land in the list under this box. Nothing is published yet.
How often?
One date about every week, on different weekdays — not Saturday then Sunday. Tap every day they cannot work.
How far apart?
They cannot work
These dates
Who should see these dates?
The rooms are held either way. Nobody else can be given them while you wait. Nothing goes on Fluent Booking or the Events Calendar until someone presses Go live.
Your event
What would you like to do?
Which dates does this affect?
Edit live event
Quick fix from the board — works for Events Calendar listings even if they weren’t created here. Save updates the public listing (and Fluent Booking when this event is linked).
Apply to
Date moves apply to “This date only.” Time/title/room can use remaining or whole series.
Request an edit
Only send this when something important changed — date, time, title, description, or image. Your edit goes to Cheryl or Deneene for review and does not go live until they apply it. One edit in review at a time.
Need the date cancelled entirely? Don’t use this form — and Cheryl or Deneene will take it down (Fluent Booking + public calendar).
Uploads go into Sacred Ground’s Media Library so staff can reuse them on the event.
Accepted — edit if needed
For a brand-new offering: build Fluent Booking first, paste that booking page URL here, add an image when you have one, then Go live — that creates the Events Calendar listing with your URL. Click outside, Esc, or Close anytime.
Paste the public booking page link. Go live puts the dates on that Fluent event’s availability, links this URL on the Events Calendar card, and uses the image below.
Event image
This is the image from your card. Go live is fine with no image.
Working…